Confirmation Statements
What is a confirmation statement? A confirmation statement is an annual submission to Companies House confirming – or updating – key information about the company as registered there. A company must file a confirmation statement every year – even if only to confirm that there have been no changes.
All of the above also applies to LLPs.
Can you file a confirmation statement using Kudocs? Yes, this is very easy and quick to do. It is available on your company (or LLP) dashboard. To see how, click here.
Do I have to pay to file a confirmation statement? No! Companies House charges a fee to file a confirmation statement – currently £34. The good news is that Kudocs covers this fee in your subscription package, so there is no separate cost to you.
How will ECCTA affect confirmation statements?
From 18 November 2025, all individual directors must pass IDV and provide their personal code/UID to file at Companies House as part of the confirmation statement filing for each company. If a director’s UID is missing from Kudocs, the filing will be rejected.
The same will apply to all LLP members (designated and non-designated) for their confirmation statement filings.
This requirement only applies to the first confirmation statement filed after 18 November 2025. Because of this, Kudocs will only allow you to file a ‘full’ confirmation statement for that filing. Kudocs will also flag any missing UIDs before submission.
If a new director – or LLP member – has their appointment filed after 18 November 2025, their UID will be required as part of that filing so should not have to be resubmitted in the confirmation statement. If this changes, we will let you know!
This is a transition period, so the normal confirmation statement process should resume from 18 November 2026 – or from whenever you have filed the full confirmation statement with director UIDs.
At some point, Companies House will also require companies with a share capital to submit a ‘full’ confirmation statement with all shareholder details – however, we do not yet have a date for this.
For more about the 18 November changes, see our FAQ here
What happens if I realise I need to make changes to my entity information when preparing the confirmation statement? It’s very easy – Kudocs will guide you on where and how to make the necessary changes.
What record date does Kudocs use to file a confirmation statement – does it relate to the ‘made up to’ date? Kudocs is a live data system – it uses the latest, live data in the registers when filing the confirmation statement to Companies House regardless of what ‘made up to’ date (or ‘statement date’) is shown on the filing. Therefore, the current data recorded in Kudocs at the point when the filing submission is triggered is the data submitted to Companies House.
You can submit a confirmation statement with a ‘made up to’ date in the past. However, you must make sure that the current data in Kudocs (which will show in the filing) is the same as it was on that past ‘made up to’ date. Kudocs does not go back to the position as at the ‘made up to’ date and work out what the entity used to look like then.
Some examples:
- You review the confirmation statement on 1 March with a ‘made up to’ date of 1 March, but do not submit the filing. Changes happen to the shareholder base on 4 March. You remember to submit the filing on 6 March. The Kudocs data as at 6 March will be used in the filing (with a ‘made up to date’ of 1 March showing on that filing).
- You send a confirmation statement out for approval and immediate filing on 1 April with a ‘made up to’ date of 25 March. Changes happen to the shareholder base on 6 April. The confirmation statement is not approved and filed until 14 April. The data recorded in Kudocs as at 14 April will be used in the filing (with a ‘made up to’ date of 25 March).
- You send a confirmation statement out for approval on 1 May with a ‘made up to’ date of 1 May, with separate filing. The confirmation statement is approved on 5 May. Changes happen to the shareholder base on 8 May, but you do not trigger the confirmation statement filing until 12 May. The recorded register data as at 12 May will be used in the filing (with a ‘made up to’ date of 1 May showing on that filing).
Do you need to file a confirmation statement even if there have been no changes to the entity since the previous statement was filed? Yes – failing to do so risks a fine and/or having the entity struck off by Companies House.
If your entity details are exactly the same and you have no changes to report, you can submit a ‘no updates’ confirmation statement (subject to ECCTA requirements – see above!). A ‘no updates’ filing simply contains a statement that all the information remains as previously filed. You can also submit a ‘full’ confirmation statement that contains all relevant entity information, even if it is the same as before.
From the 18 November 2025, Kudocs will only let you choose either option once you have filed your first ‘full’ confirmation statement with all director UIDs (see above). In this case, Kudocs will suggest which route is best based on what the entity has been doing since the last confirmation statement filing. We will update you if this changes in line with ECCTA.
Can I send a confirmation statement to someone for approval? Yes.
You can either file the confirmation statement immediately or send it out for third party approval. This allows you to circulate a draft confirmation statement with colleagues, client contacts or external advisors etc. to check that the statement details are correct before filing.
You can also copy i.e. cc: people into the approval process without requiring them to approve the draft.
You can send the draft statement out for multiple approvals before filing at Companies House. There is a full audit trail of each approval, including a certificate generated for your internal records, so you can track who has seen it and when.
As well as sending out the draft statement for approval, you can also send selected entity registers and/or an entity summary report for cross-checking.
Last updated: 07/11/2025 by Kudocs Admin