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Share certificates – resend and re-issue

Can I resend share certificates to shareholders from Kudocs?  Yes – very easily.  Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Resend share certificates} button.  Kudocs will then show you which current certificates will be resent to the shareholder – just confirm you are happy and Kudocs will email them to the shareholder.

 

Can shareholders access their own share certificates, SEIS/ EIS certificates and other docs? Yes – provided the company has given them permission to do so.  They can do this either by adding them as a direct user to their account (for no cost – read more), or by activating the shareholder dashboard (available in the Advanced package).

 

Can I re-issue share certificates from Kudocs?. Yes – very easily.  See the guide here.  Just go to the relevant shareholder’s page, scroll to the bottom and at the top of the documents section click on the {Re-issue certificates} button.  You can then select for which class of shares you want to re-issue certificates (if you have multiple classes) and how you want the certificates signed.  Kudocs will do the rest – including obtaining electronic signatures (if requested), emailing completed certificate(s) to the shareholder and saving the new certificates in the system (and cancelling any previous ones generated in Kudocs).

Kudocs re-issues certificates as a single consolidated certificate.

 

Does Kudocs consolidate share certificates?  Yes.  Whenever you use Kudocs to generate share certificates, they are generates as a single consolidated share certificate, and all previous certificates generated in Kudocs are cancelled.

 

What is a consolidated share certificate?  Every time a share transaction is completed, the shareholders affected should be provided with a new share certificate showing their shareholdings after that transaction.  The share certificate can either be unique to that transaction, or it can be a consolidated certificate which shows their total shareholding.  For example:

  • shareholder has 1000 ordinary shares
  • the company issues the shareholder 100 more ordinary shares
  • the shareholder could either receive:
    • a unique certificate for the 100 ordinary shares (which they would retain along with any other certificates they have which evidence the other 1000 shares); or
    • a consolidated certificates for 1100 ordinary shares, cancelling all previous certificates

To ensure that the company can easily keep track of share certificates (and to reduce the risk of duplication), Kudocs issues all new share certificates on a consolidated basis.

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