Confirmation Statements
What is a confirmation statement? A confirmation statement is an annual submission to Companies House confirming/updating key information about the entity that is registered at Companies House. An entity has to file a confirmation statement every year – even if it is only to confirm that there have been no changes.
Can you file a confirmation statement using Kudocs? Yes, this is very easy and quick to do. It is available on your company dashboard. To see how click here.
Do I have to pay to file a confirmation statement? No! Although Companies House charges a fee to file a confirmation statement – currently £34 – The good news is that Kudocs pays for that as part of your subscription, so there is no cost to you.
What happens if I realise I need to make changes to my entity information when I am preparing the confirmation statement? It’s very easy – Kudocs will guide you on where and how to make the necessary changes.
To what date does Kudocs file a confirmation statement – does it relate to the made up to date? Kudocs is a live data system – it uses the latest, live data when filing the confirmation statement to Companies House: the data in Kudocs when the filing is triggered is the data submitted to Companies House.
You can, however, submit a confirmation statement with a made up to date in the past. You just need to make sure that the current data (what will be in the confirmation statement) is the same as it was on the made up to date. Kudocs does not go back to the position as at the made up to date and work out what the entity used to look like then.
e.g:
- You review the confirmation statement on 1 March with a made up to date of 1 March, but do not submit the filing. Changes happen to the shareholder base on 4 March. You remember to submit the filing on 6 March. The data as at 6 March will be used in the filing (with a made up to date of 1 March).
- You send a confirmation statement out for approval and immediate filing on 1 April with a made up to date of 25 March. Changes happen to the shareholder base on 6 April. The confirmation statement is not approved and filed until 14 April – the data as at 14 April will be used in the filing (with a made up to date of 25 March).
- You send a confirmation statement out for approval on 1 May with made up to date of 1 May, with separate filing. The confirmation statement is approved on 5 May. Changes happen to the shareholder base on 8 May. You do not trigger the filing until 12 May – the data as at 12 May will be used in the filing (with a made up to date of 1 May).
Do you need to file a confirmation statement even if there have been no changes to the entity since the previous Confirmation Statement was filed? Yes, If your entity details are exactly the same and you don’t have any changes to report, you can submit a “no updates” Confirmation Statement. This simply contains a statement that all the information remains as previously filed. Equally, you can submit a “full” Confirmation Statement that contains all of the entity information, even if it is the same as before. Kudocs allows you to do either (and will suggest which route is best, based on what the entity has been doing since the last Confirmation Statement was filed).
Can I send a confirmation statement to someone for approval? Yes.
You can either file the confirmation statement immediately, or you can send it out for approval if needed. This allows you to circulate a draft confirmation statement with colleagues, a client, an external adviser, etc to check that it is all correct before it is filed.
You can also cc people into the approval process
You can send the statement out for multiple approvals before filing at Companies House. There is a full audit trail of each approval (including a certificate generated each time it is approved for your internal records), so you can track who has seen it and when. You can amend the statement as you go and then only submit it when you are ready. As well as sending out the statement for approval, you can also send entity registers (select which ones) and/or an entity summary report.
