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Stakeholders in Kudocs and how to edit details

What is a “stakeholder” in Kudocs?  Anyone or anything who has a role in a company in Kudocs.  The roles could be – current or historic – director, secretary, shareholder/ member, PSC/RLE or option holder.  As in real life, Kudocs has a single stakeholder who can have multiple roles – e.g. Money Penny is a single stakeholder and has the following roles: historic director, secretary, historic PSC, historic shareholder and option-holder.  This makes is much easier to view and manage information about that stakeholder – you only have to look in one place/ make one change.  Kudocs combines multiple roles under a single stakeholder, rather than multiple stakeholders with single roles:


How does Kudocs link roles to a stakeholder?  It depends on how the stakeholder comes into Kudocs.

  • If you incorporate a new company using Kudocs, and the stakeholder has multiple roles, you will be able to make the links in the incorporation process by using the {Existing stakeholder} button.

  • If you are onboarding an existing company to Kudocs, Kudocs can usually make the links for you.  It depends on how Companies House sends the data and the stakeholder’s name.  If Kudocs cannot make the link automatically, you will have the option to do so manually.
  • If you are adding a new role to an existing stakeholder in a company in Kudocs (e.g. issuing shares to a director, notifying a shareholder as a PSC, etc), use the {Existing stakeholder} button to make the link:


Is it easy to change stakeholder details in Kudocs?  Yes.  You can make administrative changes (e.g. name, address, contact details, etc changes in seconds).  If you need to make a substantive change (e.g. add/remove an officer appointment, or change shareholdings) that is also easy to do – but you need to make the change via the appropriate process in Kudocs.


What happens if I need to change the details of a stakeholder who has multiple roles in the company?  Do I need to change in all places?  No, Kudocs will apply the change for you automatically in all places.  For example if Jenny Smith is a director, secretary, PSC, shareholder and option-holder and you need to change her surname and service address, you only have to edit her stakeholder page and Kudocs will apply the changes to all roles and company registers.  It should take you seconds.  Kudocs will also submit any necessary filings to Companies House for you.  See this guide to see how to amend details.


Are there any changes that cannot be made in Kudocs?  There are a few that are a but more complicated (e.g. changing a date of birth of director to correct an error in the incorporation).  Get in touch with us and we’ll be able to help you.


How do I change the date of birth of a director?  Not very easily!  Companies House expects DoB to be correct, so there is no easy way to amend this (unlike, say, occupation).  Please contact Kudocs and we can help you with this.  In order to update Companies House, you will need to file an RPCH01.


Does Kudocs update Companies House?  Yes.  Depending on whether the change needs to be filed at Companies House, Kudocs will take care of this for you automatically.


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