Company registered address & SAIL – making changes
What is a registered address? A company incorporated in the UK must have a physical address in the UK. This does not need to be the place of business – it could be a director’s home address, the address of your lawyer or accountant etc, but it must be a real physical address. It must also be in the same country within the UK as the company is first registered. I.e. a company registered in England must have a registered office address in England. You can use a PO Box but you must still include a physical address and postcode. The company address will be publicly available on the online register at Companies House. The company’s registers must be available for inspection at the registered office (unless the company has a SAIL address). Using Kudocs makes this easy – as the registers can be accessed from anywhere.
Can you use Kudocs to change registered office address? Yes – by either written resolution (board) or to a board meeting. Kudocs will send out the resolution for electronic voting, or the meeting invite to attendees. If the necessary votes are cast in favour, the change of address is complete, subject to Companies House approval.
Does Kudocs update Companies House? Yes. If the votes are cast in favour, the registered office address change (as if filing AD01) will be submitted to Companies House. This is a legally necessary step – a change of registered office is not effective unless & until it has been registered by Companies House.
When does a change take place? Registered office address changes take place once confirmed by Companies House.
What happens if the change of name is filed at Companies House, but not in Kudocs? If this happens, Kudocs will detect the difference and contact you to advise you. You can then decide if you want Kudocs to apply the Companies House data automatically, of if you want to record the change yourself (which will provide a fuller audit trail.
What happens if we have officers of PSC/RLE using the registered office address as their service address? Kudocs will detect this during the process and flag this to you. You select to have their service addresses updated automatically to the new registered address, or you can keep their service address at the original address.
What is a SAIL address? A ‘SAIL address’ is a Single Alternative Inspection Location where a company can keep its statutory records and make them available for public inspection. It is not compulsory but simply used for convenience as an alternative inspection location to the registered office. If you do not have a SAIL address, then the registered address needs to hold all of the statutory records of the business.
Can you use Kudocs to add or edit a SAIL address? Yes – this is an administrative change than can be made in the Settings section. The change of address will then be updated in Kudocs and the relevant filings submitted to Companies House (AD02, AD03 or AD04).