Secretary – appoint

This guide explains how to appoint a company secretary using Kudocs.

The action is available via:

  • Quick action list in Officers, PSCs & RLEs
  • All actions.

You can use either the Perform or Record route.

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Perform route

Select this route and Kudocs will help you complete all the necessary steps for this action.
Step 1

Select how you want to obtain approval.

More detail
By written resolution (directors) or meeting of directors.
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Step 2

a) EITHER run the written resolution process - ask the secretary to confirm and then get board approval

More detail
- Set up the secretary appointment process: is the appointee an existing stakeholder or new, provide information about them & whether to file at CoHse.
- Kudocs sends the proposed new secretary an email requesting additional information and their consent to act as an officer of the company.
- Once the proposed secretary has agreed, Kudocs sends out resolution (directors) for electronic voting.
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Step 3

b) OR set up a board meeting to approve

More detail
- Set up meeting.
- Set up the secretary appointment process: is the appointee an existing stakeholder or new, provide information about them & whether to file at CoHse.
- Kudocs sends the proposed new secretary an email requesting additional information and their consent to act as an officer of the company.
- Hold meeting, vote on resolution and record outcome in Kudocs.
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Step 4

If all necessary votes are cast in favour, the secretary is appointed.

More detail
Their details are added to the company registers, CoHse updated and information stored in Kudocs for future reference.
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Record route

Select this route if the decision has already been approved by the company & the appointment needs to be recorded (update Kudocs & notify Companies House).
Step 1

Add all required information about the secretary.

More detail
Are they an existing stakeholder or new, provide information about them & their appointment, whether to file at Companies House & attach any relevant documents.
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Step 2

Secretary is added to company registers, CoHse updated and information stored in Kudocs for future reference.

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Outputs - all handled automatically by Kudocs

  • Email sent to new secretary & initiator informing them of the resolution outcome.
  • New secretary added to company registers.
  • Stakeholder page for secretary is created or updated (if existing stakeholder).
  • Process information stored in Kudocs for future reference & any documents filed in document store.
  • If selected, CoHse updated (as if filing AP03 or AP04).
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