Secretary – appoint

This guide explains how to appoint a company secretary using Kudocs.

The action is available via:

  • Quick action list in Officers, PSCs & RLEs
  • All actions.

You can use either the Perform or Record route.

For more details on appointing a company secretary, read our FAQ.

Last updated: 27/01/2026 by Kudocs Admin

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Perform route

Select this route and Kudocs will help you complete all the necessary steps for this action.
Step 1

Select the approval method

More detail
The appointment can be approved by a written resolution (directors) or meeting of directors.
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Step 2

a) EITHER run the written resolution process (no meeting needed)

More detail
- Set up the secretary appointment process: is the appointee an existing stakeholder or new, provide information about them & confirm whether to file at CoHse. You can also pre-select a future appointment date (subject to formal approval)
- Optional - upload any relevant documents for the Kudocs records & add custom wording for all Kudocs emails
- Kudocs sends the proposed new secretary an email requesting additional information and their consent to the appointment.
- Once the proposed secretary has agreed, Kudocs automatically emails a directors resolution to all directors for electronic voting.

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Step 3

b) OR set up a board meeting to approve

More detail
- Schedule the board meeting and send an invite to all directors via Kudocs
- Set up the secretary appointment process: is the appointee an existing stakeholder or new, provide information about them & confirm whether to file at CoHse. You can also pre-select a future appointment date (subject to formal approval)
- Kudocs sends the proposed new secretary an email ahead of the scheduled board meeting, requesting additional information and their consent to act as an officer of the company.
- Once the proposed secretary has agreed, hold the board meeting, vote on the resolution to appoint the secretary, and record the meeting outcome in Kudocs.
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Step 4

Implement the change

More detail
If all necessary votes are cast in favour, the secretary is appointed. The secretary's details are added to the Kudocs registers, CoHse updated & information stored in Kudocs for future reference.
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Record route

Select this route if the decision has already been approved by the company & the appointment needs to be recorded (update Kudocs & notify Companies House). You can also use this route to add a historic appointment.
Step 1

Add all required information about the secretary

More detail
Are they an existing stakeholder or new, provide information about them & their appointment, whether to file at Companies House & attach any relevant documents.
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Step 2

Implement the change

More detail
Secretary is added to company registers, CoHse updated and information stored in Kudocs for future reference.
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Outputs - all handled automatically by Kudocs

  • Email sent to new secretary & initiator informing them of the resolution outcome (if selected).
  • New secretary added to company registers.
  • Stakeholder page for secretary is created or updated (if existing stakeholder).
  • Process information stored in Kudocs for future reference & any relevant documents (including signed resolutions or minutes) filed in document store.
  • If selected, Companies House updated by filing AP03 or AP04.
Read the FAQ
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