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Adding historic (i.e. pre-Kudocs) information to Kudocs (add previous company registers)
When I create an account for an existing entity in Kudocs, what historic data is provided by Companies House?. When you create an account in Kudocs using Companies House data, Kudocs is provided with:
- Current & historic directors & secretaries (going back a reasonable amount of time)
- Current & historic LLP members (going back a reasonable amount of time)
- Current & historic PSC & RLEs (going back a reasonable amount of time)
- Current share capital
- Current shareholders & shareholdings
Companies House does not provide (or store) historic share transaction information. While you can see snapshots of past shareholdings from certain filings (CS01s, SH01s), they are only snapshots and do not provide all the information needed to recreate registers). For example and SH01 tells you that shares were issued at a certain price, but not to whom. Other share capital filings also show you high level information, but not the detail of how individual shareholders were affected. The CS01 tells you how many shares shareholders held at a given moment in time, but no information about what happened since the last Cs01. You might be able to work it out, but you can never be certain that you are correct.
Therefore, you need to add historic shareholder information to Kudocs once the account has been created. This is not mandatory. Kudocs will operate perfectly without that history, although we appreciate that many companies want (and need) their history stored in the system as part of their Kudocs account – and why not. Its the perfect place to have all information stored!
How do I add historic information to Kudocs – i.e. the information I have in my company registers that is no longer current but nevertheless important? When the company joins Kudocs, the account (and company registers) will be created initially using current Companies House data.
We appreciate that there may be more information that you want to have available as part of the company’s history. There are a number of ways to do this:
- You can record a wide range of information as ‘historic’ (e.g adding an historic – i.e. former – shareholder, and then recording various historic share transactions for them). You do this manually for each transaction that has happened in the past. It allows you to add as much detail about the historic event as you want, and is easy to do, but may be a little time consuming (depending on how many transactions you add). These processes do not affect the current information in Kudocs (as they are historic) and if you add historic share transaction information, the system will not require you to add all historic transactions – i.e. it does not validate that the totals of the historic transactions matches the current total. So you can add some historic transactions, but not all. Or add them at your leisure.
- A simpler option is to upload copies of the existing registers (pdf, excel, word…) to the document store. That will ensure all the information is in Kudocs, and you can refer to these historic records when needed.
- You can now also use our bulk importer tool to import existing information from a pdf into Kudocs. This feature is still in beta mode, so let us know if you spot any issues or have any feedback. You still use Companies House as the source data to create the account with current information, but if you have years of shareholding history (which Companies House does not store), you can drag and drop that information into Kudocs and it will create the registers for you. You can still manually enter historic transactions if you want, but this can save massive amounts of time. This feature is currently available for imports from PCSec and Diligent, and we have a test version using AI that should be able to read any format of historic register. Please contact us for more information or if you have data in another format that you would like import.
Last updated: 25/11/2025 by Kudocs Admin